The Schengen zone consists of 26 European countries that have eliminated their borders, and their citizens can travel freely between member countries. Furthermore, citizens of other countries can easily apply for a visa to visit any member country because of a uniformed tourist permit known as the “Schengen Visa”- usually valid for 90 days in a 180 day period.
The application process for a Schengen visa is simple since all member countries provide the same application form for everyone. The best part; you can visit other Schengen countries while your visa is valid. However, the first step in getting your visa is to fill in your application form correctly.
Download the Schengen Visa Form
The first thing you need to do before you start to fill out your visa form is to download the application- you can find the PDf version of the Schengen visa application form here:
How to Fill In the Schengen Visa Application Form?
You have to fill in the Schengen visa application form by answering the required questions that are written in the document- follow the instructions below to answer each question in the form:
Personal Information Questions
In this section, you have to fill out the question regarding your personal data:
- Surname (family name). Under this question, you have to provide your surname as it appears on your passport- do not write “married name” or your partner’s name.
- Surname at birth. Here, you have to write the surname you had when you were born- if it changed and is different from what you provided in the first question.
- First name (s). Put down your first and middle name and any other legal names- all exactly as it is in your passport.
- Date of birth. Add your date of birth in the day-month and year format; 23.09.2021.
- Place of birth. Make sure you write the same place of birth you have in your passport.
- Country of birth. Add your country of birth, even if it’s not written in your passport.
- Current nationality/nationality other than birth/other nationalities. Write your current nationality as it’s stated in your passport. If it’s different from your birth nationality, make sure you add that as well and any other nationalities you may have had previously.
- Sex. Select the box regarding your gender; male or female.
- Civil status. You have to check the box which matches your civil status, i.e., married, single, registered partnership, widowed, etc.
- Parental authority (in case of minors). If the legal guardian is not you (the visa applicant), please add the guardian’s full name, address, and nationality.
- National ID. Make sure you add your complete national ID number as indicated in your passport or your ID card.
- Applicant’s address, telephone number, and email address. Put down your current address, your phone number, and your email address. Make sure your phone number and landline are from your current country of residence and, if applicable, that of the country from where you are applying.
- Another country of residence If you are a legal resident in another country other than your nationality, please put down your country and the expiration date of your residence permit.
- Current occupation. Write down the profession noted in your passport; if you have no occupation, simply write “no occupation.”
- Employer or educational institution. You have to write your employer’s name, address, and telephone number. If you are a student, write the name and address of your educational institution.
For this section, you have to answer questions regarding your travel document, your purpose of travel, and your main destination:
- Travel document type. Indicate the type of your travel document; national passport, service passport, diplomatic passport, and so on.
- Travel document number. Write the number of your travel document precisely as it appears on your passport.
- Issue data and Expiration date. Here, make sure you add your passport’s issue date and the date when it will expire. You can add the extension period, if applicable, in the expiration date space.
- Issued by. Write the authority that issued your passport.
- The main purpose of your trip. Select the box that best describes your reason for travelling, i.e., tourism, business, visiting family, and so on.
- Destination member state. You have to put down the Schengen country you plan to visit as your primary destination since you can use the Schengen visa to enter other member countries in the area. Make sure you also write other states you plan to visit.
- First entry member state. Write down the state from where you will be entering the Schengen zone.
- The number of entries required. Select the box with the number of entries you want for your visa; this can be single-entry, double-entry, or multiple entries.
- Length of stay. You have to put down the length of your stay in the Schengen area.
- Schengen visas issued in the last 3 years. If you were issued a Schengen visa previously, please add the information regarding your visa, how many entries it had, how long you stayed, and where you stayed.
- Biometric information. You have to check the box that corresponds to your travel history; if you already have provided your fingerprints for a Schengen visa, check “yes” and add the date and the visa sticker if possible.
- Entry permit for your final destination country (if applicable). Add the details of your entry permit to your final country if that country is outside of the Schengen area.
- Entry and departure date. Write the expected date of your entry into the Schengen area and the date of your departure.
In this section, you have to answer questions regarding your host or the person who invited you to visit them in the Schengen area- if applicable:
- The inviter’s name. If someone invites you to visit the Schengen area, please provide that person’s name and contact details or add a hotel’s information.
- Host organization. Write down the name, address, telephone number, and fax number of the company or organization that invited you to the Schengen area and the details of the person who is your point of contact with the host organization.
- Financial support. Check the box that matches who will cover your expenses and support you financially during your travels. Also, make sure that you check the box regarding how you plan to cover your costs, i.e., cash, credit card, traveller’s cheques, and so on.
- Personal information regarding a family member who is European Union, EEA, or Swiss National. If you have a family member who is either an EU, EEA, or Swiss citizen, please add their personal information and contact details.
- Familiar relationship. Please add what the relationship between you and that family member is.
Date and Signature
Finally, after you fill out the form, you have to put down the date and sign your visa form:
- Date and location. Write the location and the date of when you are filling out the Schengen visa application form- add the date of the day when you complete the form, even if you submit it at a later date.
- Signature. Sign the form at the end. Please note that the form has to be completed and signed by you, the visa applicant, but in cases of minors, a parent or legal guardian can fill out the form on their behalf. If you cannot sign the form, then a cross will suffice.
Keep in mind that questions marked with an asterisk (*) are obligatory, and if you don’t answer them, your application is considered incomplete.
However, you do not need to answer all questions- some of them depend on your situation. For example, you can write N/A (no answer) if you don’t have a sponsor or a family member living in the Schengen area or other questions you feel do not apply to you.
Can the Schengen Visa Form Be Filled by Hand?
Yes, you can download the form (see above) and fill it out by hand. However, you can also type it in and print it, especially if your handwriting is difficult to read.
What Do I Do After I Fill In the Schengen Visa Application Form?
After you complete the form, you can gather the rest of the required documents for your Schengen visa and then make an appointment with a foreign mission of your destination country and submit your visa application.
Can My Schengen Visa Application Form Expire?
Your form is usually still valid if you fill it out earlier than when you submit your application. However, this depends on the foreign mission where you apply for your visa.